Store Finance Administrator


Job Details


Head office - Finance

Contract Type


Working Pattern

Full Time


up to £21,000 per annum

Closing Date

31/08/2019 22:00

Job Purpose

The job holder must be a dependable individual who is well organised and able to work under pressure; detail orientated, has strong communication skills, and is able to work as a team player. The duties are varied and tasks may be assigned dependent on the work load and could differ on a day to day basis.


Key Elements

  • Daily reconciliation of cash to sales

Key Tasks

  • Daily reconciliation of cash amounts banked by stores; investigation and resolution of any discrepancies
  • Notify all appropriate staff members of cash amounts not banked, and take appropriate action following results of investigations
  • Investigation and resolution of differences on store posted statements
  • Raise queries with NatWest where required
  • Investigation and resolution of any banking/posted statement queries
  • Investigate GDNP balances escalated by stores, liaising with both stores and Retail Operations to ensure all information is correct prior to passing to Solicitors
  • Preparation of period end journals/reporting as required
  • Liaise with internal & external auditors with regards to Store Finance queries
  • Preparation of payments for customer refunds escalated to SSO
  • Deal with telephone queries
  • Ensure all documents are filed and archived correctly

3. Reporting and Responsibilities

  • This role reports to the AR/AP Supervisors

5. Role of Department

The Store Finance department plays a pivotal role in cash management & reconciliation in the business. The department works closely with stores to provide an effective customer focused and responsive service.

6. Key Result Areas

Adherence to internal controls resulting in accurate revenue accounting within the Financial Operations Department

7. Systems

Microsoft AX/Dynamics 365 experience highly desirable

SAP (or similar accounting package)

MS Office


Excel – minimum knowledge must include lookups, Sumif and similar formulae, pivot tables


8. Decision making and problem solving

Applicant must have an analytical aptitude with a strong attention to detail and an ability to escalate appropriately

9. Communications and Relationships

The main channels of communication will be within the Store Finance team, Stores, Regional field teams and other departments within the Store Support Office.

It is important to be able to forge and maintain effective relationships at all levels in the organisation, and to be able to communicate financial concepts, controls and procedures to non-financial people.


10. Knowledge and Experience required to do the job

Minimum 2 years’ experience within a similar environment is preferable

11. Core Skills

Ability to work on own initiative

Excellent organisational skills

Excellent communication skills – both verbal and written

Ability to manage multiple and varied tasks with enthusiasm and prioritise workload with attention to detail

Confidence to liaise with colleagues at all levels

Ability to work accurately and efficiently when under pressure

Open and involved to process change and implementation